RESPONDING TO YOUR NEEDS

Meetings  & Conferences

MEETINGS & CONFERENCES

From site selection and overall itinerary planning, budget management to the hundreds of small but important details. Inspira team is fully dedicated to the success of your event and will enable you to save your time and energy on your core business.
Turn the organizational stuff over to us to keep your event on time, on track and on budget. We will find the best venue, propose attractive accompanying programs, provide a team of experienced staff and help you to get the most out of your conference, congress or meeting in the Czech Republic.

Before The Event

Accommodation arrangement
We will recommend and check for you hotels with good locations, offering high quality of accommodation and excellent services. Moreover thanks to our good relationship we can negotiate the best rates and conditions.
Venue selection
Use our experience and knowledge to find the right venue for your conference or event. From luxurious chateaus to low-cost „outdoor“ conferences in the country, from specialized congress centres to unusual former industrial objects.
Event administration
Keeping together the loads of administrative details is a big burden that we will carry for you. Running the registration, inviting everyone in time, checking any changes and updates, arranging the insurance, printing the full itinerary and distributing the meeting materials is only a part of our business.
Budgeting
Setting up the budget and keeping track of cash flow.
Publicity for your event
Graphic design, logos, printing, invitations, creating web-pages.
Site inspection arrangement
You are more than welcome to check everything personally in advance.

During The Event

On site management

Our dedicated staff does its best to keep the onsite congress itinerary as smooth as possible and to serve your delegates in every aspect: technical and administrative assistance, hospitality desk, printing and copying services, hostess services, decoration and branding, online connection, VIP service etc.

Technical equipment arrangement

We work with professionals thus avoiding any nasty surprises.
Guest programs and optional tours
Prepare an attractive accompanying program to your attendees or their spouses, or conclude the whole event by a themed evening in some of the cosy and elegant restaurants
Transportation services
It is the first impression that makes the difference! Therefore our services start already at the airport, where your guests are directed efficiently to their transportation. Getting you everywhere on time is our job.

Translation services
Catering services and dining
Corporate gifts
Photo and video documentation

After The Event

Feedback forms distribution and processing
Website gallery and DVD from the event
Final account of the event

Get inspired

by our accompanying program options to your conference

Case study: International Product Launch

Few years ago we were contacted by an important multinational pharmaceutical company that was planning a new product launch in Prague. Inspira was in charge of arranging accommodation, the congress venue, the guest program and related travel services for all 70 participants from all over the Europe.

We proposed a variety of possible hotels to accommodate the event. In the end the client stayed at the Eurostars Thalia hotel located comfortably close to the city centre. The two-day event consisted of two scientific meetings and parallel spouse program, and joint social evening in a luxury restaurant in the city centre.
A day before the event we met the company representatives to make the final supervision of the program and site inspection of the restaurants.

 

DAY 1

12:00 Guests arriving at Prague, transfer to Eurostars Thalia hotel, check in
Buffet lunch at hotel
Opening of the meeting
AFTERNOON Scientific meeting – part I
Spouse program: Historical tram ride – tour through city centre, visit of Prague Castle, changing of the guards, Petřín Hill Observation Tower, Kampa Museum – Museum of modern arts
19:00 Evening guided walk of all participants through historical centre of Prague
20:30 Gala dinner at Hergetova cihelna restaurant

DAY 2

MORNING Scientific meeting – part II
Spouse program: Free time for shopping – with local assistant – Palladium, Wenceslas square – or morning at leisure – program suggestions: Jewish Town, Prague in movies, Vyšehrad Castle
12:00 Lunch at hotel, check-out
13:00 Magical Prague – a treasure hunt game with sightseeing through the most interesting places in the historical centre of Prague, organized for all participants
15:00 Transfer to the airport – departure

WE CAN HELP YOU TO ORGANIZE YOUR EVENTS.
Contact us for more info!