CONFERENCES, CONGRESSES AND MEETINGS

From site selection and overall itinerary planning, budget management to the hundreds of small but important details, Inspira team will be fully dedicated to the success of your event.

We will find the best venue, propose attractive accompanying programs, provide a team of experienced staff and help you to get the most out of your conference, congress or meeting in the Czech Republic.

We provide all the necessary services to run your event smoothly:

BEFORE THE EVENT:
ACCOMMODATION
You will be greeted in the hotels with very good locations, offering high quality of accommodation and excellent services. Our good relationships with the hotels allow us to negotiate the best rates and conditions.

VENUE SELECTION
Use our experience and knowledge to find the right venue and accommodation for your conference or event. From luxurious chateaus to low-cost „outdoor“ conferences in the country, fromspecialized congress centres to unusual former industrial object.

ADMINISTRATION
Keeping together the loads of administrative details is a big burden that we will carry for you. Running the registration, inviting everyone in time, checking any changes and updates, arranging the insurance, printing the full itinerary and distributing the meeting materials is only a part of our business.

BUDGETING
Setting up the budget and keeping track of cash flow.

PUBLICITY
Graphic design, logos, printing, invitations, creating web-pages.

SITE INSPECTION
You are more than welcome to check everything personally in advance.

DURING THE EVENT
ON SITE MANAGEMENT
Our dedicated staff does its best to keep the onsite congress itinerary as smooth as possible and to serve our delegates in every aspect: technical and administrative assistance, hospitality desk, printing and copying services, hostess services, decoration and branding, online connection, VIP service

TECHNICAL EQUIPMENT
We work with professionals thus avoiding any nasty surprises.

TRANSLATION SERVICES

CATERING SERVICES AND DINING

TRANSPORTATION SERVICE
It is the first impression that makes the difference! Therefore our services start already at the airport, where your guests are directed efficiently to their transportation. Getting you everywhere on time is our job.

GUEST PROGRAMS AND OPTIONAL TOURS
Prepare an attractive accompanying program to your attendees or their spouses, or conclude the whole event by a themed evening in some of the cosy and elegant restaurants

CORPORATE GIFTS
Let us find the creative gift for you!

PHOTO AND VIDEO DOCUMENTATION

AFTER THE EVENT
FEEDBACK FORMS distribution and processing

WEBSITE GALLERY AND DVD from the event

FINAL ACCOUNT of the event

Case study

Prague conference management

Prague conferences - catering

Prague conferences - venue

Complex conference services in Prague

RELATED PRODUCTS
POST PROGRAM, POST-CONFERENCE TRAVELS Should your employee or you personallyplan an attendance at an expert conference in the Czech Republic, we will help you to adjust your itinerary in a way that it is more efficient. Moreover, we will try to let you learn about our country as much as possible. We will recommend an accompanying program and help you to book and implement it.

BUSINESS TRAVEL
Total arrangements of your business travels (from booking of the flight tickets, accommodation and transfers, to reduced rent-a-car rates and production of the accompanying program itinerary) will enable you to save your time and energy on your own business. Turn the organizational stuff over to us. We will help you to keep your business trip on time, on track and on budget.

DURING THE EVENT

ON SITE MANAGEMENT
Our dedicated staff does its best to keep the onsite congress itinerary as smooth as possible and to serve our delegates in every aspect: technical and administrative assistance, hospitality desk, printing and copying services, hostess services, decoration and branding, online connection, VIP service

TECHNICAL EQUIPMENT
We work with professionals thus avoiding any nasty surprises.

TRANSLATION SERVICES

CATERING SERVICES AND DINING

TRANSPORTATION SERVICES
It is the first impression that makes the difference! Therefore our services start already at the airport, where your guests are directed efficiently to their transportation. Getting you everywhere on time is our job.

CORPORATE GIFTS
Let us find the creative gift for you!

PHOTO AND VIDEO DOCUMENTATION

AFTER THE EVENT
FEEDBACK FORMS distribution and processing
WEBSITE GALLERY AND DVD from the event
FINAL ACCOUNT of the event

RELATED PRODUCTS
POST PROGRAM, POST-CONFERENCE TRAVELS

Should your employee or you personallyplan an attendance at an expert conference in the Czech Republic, we will help you to adjust your itinerary in a way that it is more efficient. Moreover, we will try to let you learn about our country as much as possible. We will recommend an accompanying program and help you to book and implement it.
BUSINESS TRAVEL
Total arrangements of your business travels (from booking of the flight tickets, accommodation and transfers, to reduced rent-a-car rates and production of the accompanying program itinerary) will enable you to save your time and energy on your own business. Turn the organizational stuff over to us. We will help you to keep your business trip on time, on track and on budget.

case study

INTERNATIONAL PRODUCT LAUNCH

In 2009 we were contacted by an important multinational pharmaceutical company that was planning a new product launch in Prague. Inspira was in charge of arranging accommodation, the congress venue, the guest program and related travel services for all 70 participants from all over the Europe.

We proposed a variety of possible hotels to accommodate the event. In the end the client stayed at the Eurostars Thalia hotel located comfortably close to the city centre. The two-day event consisted of two scientific meetings and parallel spouse program, and joint social evening in a luxury restaurant in the city centre.

ITINERARY:
DAY 1
14:00	Meeting with company representatives – meet and greet Restaurant inspection, final supervision of the program
DAY 2
12:00	Guests arriving at Prague, transfer to Eurostars Thalia hotel, check in Buffet lunch at hotel Opening of the meeting
AFTERNOON	Scientific meeting - part I
	Coffee break
	Spouse program:
	Historical tram ride – tour through city centre, visit of Prague Castle, changing of the guards... Observation Tower of Petřín Hill Museum Kampa – Museum of modern arts
19:00	Evening guided walk through historical centre of Prague
20:30	Gala dinner at Hergetova cihelna restaurant approx 23:30 walk back to hotel

DAY 3
MORNING	Scientific meeting - part II
	Coffee break
	Spouse program:
	Free time for shopping – with local assistant – Palladium, Wenceslas square - or morning at leisure – program suggestions: Jewish Town, Prague in movies, Vyšehrad Castle
12:00	Lunch at hotel, check-out
13:00	Magical Prague - a treasure hunt game with sightseeing through the most interesting places in the historical centre of Prague
15:00	Transfer to the airport – departure

Information

T +420 272 659 059
M +420 776 007 883
E info@inspira-dmc.cz
Skype patricie.inspira